Report publications

Note

Every member is responsible for submitting their own publications. Do not wait for someone else to add your work. If a publication is not in the pool, it will not appear in the consortium publication overview on the website.

  1. Navigate to the knowledge pooling tool.

  2. Log in using your associated TRR379 hub account.
    • Click the “Login” (human silhouette) button.
    • Select the “Login with TRR379 hub” option.
    • Read the disclaimer, and if you agree, select “Authorize Application”.
    • A checkmark will appear on to the “Login” (human silhouette) button if you were successfully logged in.

  3. Select the “Publication” Data Type on the left side of the page.

  4. Select the “Import a publication via DOI” button (square icon with right-facing arrow, just to the right of the + plus button).

Screenshot showing the button for importing a publication via its DOI Screenshot showing the button for importing a publication via its DOI

  1. Enter the DOI, and select “IMPORT”. A new section should appear showing the imported metadata. If you receive an error message that the record already exists, follow the instructions to edit the existing record instead of importing a new one.
Note

Enter just the DOI without the URL part (i.e., 10.1016/j.neubiorev.2025.106386 and not https://doi.org/10.1016/j.neubiorev.2025.106386)

  1. Confirm, add, or edit the Title, Abstract, and Authors as necessary. For authors that are not automatically linked upon import to Person records in the pool, you can click and search directly in the “Linked Record” column to find a corresponding Person record in the pool; if no linked record is selected, a new Person record will be created for that author. Click “SAVE” when everything looks correct.

Screenshot showing the Imported metadata panel while selecting a Linked Record for a co-author Screenshot showing the Imported metadata panel while selecting a Linked Record for a co-author

  1. Navigate to your new Publication record in the pool’s Publication records list, and click the pencil icon to edit it.

Screenshot highlighting the edit button to edit an existing Publication record Screenshot highlighting the edit button to edit an existing Publication record

  1. For publications to make the best impressions and live up to their fullest metadata potential, proceed to add relevant information to complete the Publication record as follows:
Publication type
  • Within the “Publication type” box, select the appropriate type (e.g., “Academic article”) from the dropdown menu.
Topic(s)
  • Within the “Topic(s)” box, browse and select topics relevant to the publication from the dropdown menu.
  • To add additional topics, select the + (plus) button to the right of the “Topic(s)” box.
Publication journal and date
  • Within the “Generated by” box, select “Activity” from the dropdown menu.
  • A new box will appear just below “Activity”. Select “Publishing process” from the dropdown menu.
  • Click the pencil icon to add qualifying information (i.e., publication time and location).
  • Add the publication date to the “At time” box in the format, YYYY-MM-DD. Alternatively, you can click the calendar icon to select the date.
  • Add the publication venue/journal by searching its name within the “At location” box, and selecting the correct name when it appears in the dropdown menu. Alternatively, you can search the journal’s ISSN. Wait a few seconds for choices to populate before creating a new record; search results may take time to load.
  • Click “SAVE” in the top-right corner to save the publication journal and date information.
Associated project(s)
  • Within the “Generated by” box, select “Project” from the dropdown menu.
  • A new box will appear just below “Project”. Browse and select a TRR379 project associated with the publication from the dropdown menu.
  • To add additional projects, select the + (plus) button to the right of the “Generated by” box.
License
  • If the publication has a particular license (e.g., within the Creative Commons suite), select the appropriate license from the dropdown menu within the “Rules” box.
Funding acknowledgment
  • At the very bottom of your Publication record editing screen, toggle the “All fields” option to on (indicated in blue).
  • Within the “Annotations” box, search “TRR funding” and select whether TRR funding is or is NOT acknowledged in the publication.
  1. Once all relevant information has been entered, click “SAVE” in the top-right corner to save the Publication record. After saving, a well-curated publication record links to its authors, topics, and projects.
  2. Click the “Submit” button (cloud icon, top-right), which should show a green notification dot to indicate changes are ready to be submitted.

Screenshot showing an annotated Publication record and highlighting the submission button Screenshot showing an annotated Publication record and highlighting the submission button

Important note about saving versus submitting

The pool has two separate actions: saving and submitting. Saving stores your work in the browser only! It does not submit the record to the server for use by the consortium workflows. To submit, click the Submit button (cloud icon, top-right corner) when there is a green notification dot indicating records are ready for submission. Do not close your browser tab before submitting, or your data will be lost.

  1. The interface will list all records you are about to submit. You should see your Publication record here.
  2. Click “Submit”. A confirmation message will appear when submission is successful. If an error occurs, note the message and retry. If it persists, you may wish to review common error messages or reach out for help via the resources on the Support page.